5 Things to Consider When Choosing an Office Space

5 Things to Consider When Choosing an Office Space
by John Carlucci - February 15, 2023

Whether you're a start-up business or an established company, selecting the proper environment is essential to running a successful operation and creating a productive workplace. From finding affordable options that fit within your budget to considering building amenities and commuting times, many factors are at play when choosing an office space.

To help ensure your selection process is efficient and streamlined, here are crucial things to keep in mind as you explore different leasing options.

1. Location

Location is often the top priority when selecting office space, as it can significantly impact employee morale and retention. When looking for a new workspace, consider factors like commuting time, access to public transportation, local amenities, nearby restaurants/cafes, and parking availability.

The location should also reflect the company's brand, so consider its proximity to clients and partners. Additionally, any office space should align with local building codes and zoning regulations. The space should be easily accessible to employees, customers, and vendors.

2.  Size and Layout

The size of the office is another significant factor to consider when choosing a workspace. Consider your current staff size, the growth potential, and the need for conference rooms and other amenities such as break areas or storage space. Draw up a floor plan to help visualize how the space could be set up and to ensure that all of your needs are accommodated.

If you opt for a larger office space, ask your landlord if it is possible to rent extra cubes or desks as needed. The best office space should provide enough room for everyone in the company to do their job efficiently and comfortably.

3. Cost

Office space can be expensive, so it's essential to consider your budget before signing any leases. You may have to compromise on some amenities if you are trying to save money on rent or vice versa. When calculating the total cost of renting an office space, consider additional costs, such as utilities and maintenance.

The cost goes beyond the lease agreement, so inquire about parking fees and other possible expenses. Be sure to ask about any additional costs for furniture or janitorial services. If extra expenses are involved, make sure you can afford them in the long run.

Partnering with commercial real estate advisors can help you secure better rates and more favorable lease terms. Companies like the Jeff Tabor Group is an advisor specializing in helping clients find the perfect office space in Orange County and beyond. Explain your specific needs and budget requirements to the advisor so they can help find the best fit for your business.

4. Amenities

Another critical factor to consider when choosing an office space is what amenities are included with the building or complex. These include a fitness center, conference rooms, a cafeteria, and other services that could be useful to your employees and help create a more enjoyable work environment.

Also, be aware of any extra fees that may come with using specific amenities. For example, some buildings have a fee for using their conference rooms or gym facilities.

5. Lease Terms

The lease agreement should be carefully reviewed before signing any documents. Be sure to read all the fine print and ask questions if there is anything that you need help understanding. Pay attention to the length of the lease, occupancy limits, termination clauses, and any rules or regulations the landlord may have in place. The last thing you want is to find yourself in a rental trap.

The lease should also include rent increase, maintenance, and repairs. Be sure to negotiate any concessions or incentives that may be applicable. Lastly, ask if the landlord allows subletting or assigning the lease in case you need to move out before the end of the agreement.

By taking into account these essential factors when selecting office space, you will be able to find the right location and terms for your company. Doing research in advance can help you save time, money, and stress in the long run.

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